Accounts Payable Operations Specialist

Position Summary

We are seeking an experienced Accounts Payable professional to support high-volume payment processing and general accounting operations. This role is responsible for end-to-end payables activities, vendor coordination, and process optimization. The ideal candidate is detail-driven, organized, and capable of serving as the primary point of contact for vendor inquiries and issue resolution while maintaining compliance with internal controls and deadlines.

Key Responsibilities

• Receive, organize, and review incoming invoices (mail and electronic) to ensure completeness, accuracy, and adherence to billing standards.
• Classify invoices by department or project and route them through established approval workflows.
• Enter approved and unapproved invoices into the accounting system, maintaining accurate invoice registers.
• Process vendor payments on scheduled cycles, including preparing payment packages, securing approvals, and releasing payments in accordance with policy.
• Reconcile vendor statements on a regular basis and investigate discrepancies by coordinating with internal teams and external partners.
• Serve as the primary liaison for vendor inquiries, disputes, and problem resolution, ensuring timely and professional communication.
• Monitor payment aging, due dates, discounts, and potential finance charges to support timely disbursements.
• Manage documentation related to lien releases, joint payment requirements, and compliance records to support payment processing.
• Maintain a structured, organized filing system and workspace through routine document management.
• Analyze and allocate recurring expenses such as utilities, ensuring proper accounting treatment and transfer of responsibility where applicable.
• Support data integrity between integrated financial systems by researching and resolving coding or posting discrepancies.

Process Leadership & Improvement

• Participate in the development, refinement, and documentation of accounts payable policies and procedures.
• Identify opportunities to streamline workflows, including the transition to paperless or automated billing processes.
• Assist with system testing, reconciliation, and ongoing optimization to ensure reliable historical data retention.
• Contribute to annual reporting requirements such as vendor tax documentation, as needed.

Qualifications

Education & Experience

• High school diploma or equivalent required.
• Minimum of 3-7 years of experience in a high-volume accounts payable or accounting support role, or an equivalent combination of education and experience.

Knowledge & Skills

• Strong attention to detail with the ability to manage full-cycle accounts payable functions.
• Proven experience researching and resolving vendor account issues.
• Proficiency with accounting or ERP systems; experience with integrated AP platforms preferred.
• Intermediate spreadsheet skills, including formulas, sorting, filtering, and worksheet management.
• Comfortable working with word processing, email, calendars, and data entry tools.
• Ten-key proficiency requiresd - at least 6,000 keystrokes per hour.

Compensation

Hourly pay range: $27-$31, dependent on qualifications and experience.